AI Processing & Analysis for Official Records

Achieve expert-grade accuracy at lower cost with faster turnaround.


Ideal for: Index-First, Indexing, Redaction, Title Research, and more.
Learn more about integration pathways

Supports: Land Records, Financial Filings, Gov Filings, and more.
Learn more about our capabilities and processing modes

See How it Works See Live Demo

Solutions

Index-First UI: AI-Driven Recording Intake

Choose how to run your workflow:

The Index-First UI, built on Tabularium AI's API-first, privacy-safe platform, orchestrates intake, review, indexing, validation, fee and fund pre-calculation, title analysis, and output-streamlining the path from upload to a ready-to-record package with explainable, auditable results.

  • Intake: Drag & drop or import from scanner or cloud storage (PDF/TIFF). Real-time processing; no data retained. Specify indexing segments and optional enrichments at intake (Configure Choices).

  • Index: Structured indexes organized by segment: Parties, References, Property Information, Legal Description, Monetary/Consideration, Acknowledgment, and Transaction Details. Each segment includes AI assist with one-click refine/reprocess.

  • Review: Side-by-side document viewer with highlight overlays for extracted indexes and targeted redactions for confidential fields.

  • Validate: Index Quality (IQ) score with compliance gates (notary acknowledgment/date congruence; party presence/roles; property/parcel presence; legal description class/sufficiency; consideration/transfer-basis; reference chain integrity) and clear pass/fail reasons.

  • Title Tools: Automated chain-of-title, mortgage, and encumbrance histories; owner matching.

  • Fees & Funds: Line-item fee calculation per jurisdictional schedules and Funds Distribution for transparent, auditable totals.

Make this the pre-submission gate.
Ensure index accuracy, compliance, and fee correctness before recording. Reduce rework, rejections, and delays with AI-driven precision and efficiency. Empower your team with the tools they need to succeed.
Ideal for kiosk, portal, and assisted submission workflows.
Learn more about Index-First workflows

Advantages

Why Choose Tabularium AI

Our Competitive Advantage
Transforming document processing with unmatched efficiency, accuracy, and intelligence.

Metrics derived from internal pilot results.

5×

Cost Efficiency

Reduce operational expenses up to 5× by automating indexing, validation, and classification. Redirect staff to higher-value tasks while minimizing bottlenecks and overhead.

≥98%

High Accuracy

Advanced OCR and AI extraction with built-in gap detection and auto-correction deliver recorder-grade precision, reducing rework and boosting reliability across all documents.

30×

Fast Processing

Complete full document analysis, classification, and fee logic in minutes—30× faster than manual workflows, enabling rapid recording and public access.

0

Manual Configuration

AI auto-generates rulebooks for each document type—no templates to manage, no delays onboarding new formats—adapting instantly to your requirements.

70%

Workflow Automation

Document analysis and enrichment enable 70%+ automation of recorder processing, submitter packages, and title-chain assembly, accelerating workflows across domains.

<5%

Exceptions, Not Rework

Fewer than 5% of documents required manual correction—TabulariumAI delivers expert-grade indexes so staff focus on exceptions instead of reindexing.

Trust

Why Trust Tabularium AI

Trust is foundational for official records automation.
Tabularium AI ensures transparency, accountability, and the option for human review at every step.

Auditability

Every result includes traceable logic and a full explanation. Outputs can be reviewed and justified at any step; Tabularium AI does not retain any documents or data after processing.

Transparency

All extracted data fields are accompanied by an explanation and a clear reference to the original source location, enabling immediate validation by users.

Validation

Results are validated using a proprietary Arbitrage algorithm and checked against industry standards. Outputs can be reviewed and corrected per document or title class.

Compliance & Security

Tabularium AI aligns with industry standards for privacy, legal compliance, and records handling. All processing is secured by strict access controls; data is never stored post-processing.

Explainability

All extraction and decision steps are documented and explainable, including field-level rationales. Users can challenge or inspect any result for accuracy.

Human Oversight

Human review is integral: every document or title class can receive direct user feedback, corrections, and fine-tuning, ensuring professionals remain in control.

Join Us

Join Us on This Journey

What's Next for Tabularium AI?

This is just the beginning. Your feedback can help steer the future of automated document processing. Let’s modernize public records together.

Send feedback

Be an Early Adopter

Get early access to Tabularium AI’s infrastructure and shape it to your needs. Early adopters receive hands-on support, exclusive pricing, and priority integrations.

Contact us

Join Our Mission

We’re seeking partners—registrars, vendors, title companies, and innovative teams—to help re-imagine public-record automation. Let’s collaborate.

Schedule a meeting

Who & Why

Who It’s For & Why it Matters

A quick overview of the audiences we serve and the problems we solve across official-records workflows.

Who It’s For

Tabularium AI is built for public agencies, legal and real estate businesses, and individuals
—designed to streamline access, validation, and analysis of official records.

Property Owners / Citizens

Get clarity on what's recorded, who's named, and what it means—instantly and securely.

Recording & eRecording Platforms

Enhance your offering with deep AI services that pre-validate documents before they reach the clerk.

Recorder's Offices & Gov. Agencies

Support pre-indexing, fee logic, endorsement/confirmation, redaction, and post-recording validation workflows.

Imaging & Real Estate Platforms

Elevate image fidelity and unlock structured insights for real estate intelligence and workflows.

Title & Escrow Companies

Access precise indexing, clause data, and fee validation—without manual document review.

Data Aggregators & Reporting Firms

Extract structured insights from recorded documents without storing or handling full images.

Why It Matters

These industry realities highlight the urgency and relevance of Tabularium AI's capabilities:

3–14 Days for Title Search

Title searches for property insurance usually take 3–14 business days, slowing closings and business operations nationwide.

~3.5 Business Days for Full Recording

Average time from submission to full recording and publication across all U.S. counties.

1,400+ No e-Recording Jurisdictions

Still do not support full eRecording, relying on paper-based or partially digital processes.

88% Manual Indexing

Most registries still rely on manual or loosely templated indexing practices.

~11,600 Annual Title Fraud Reports

Average number of U.S. real estate/title fraud cases reported each year.

~$260M Lost

Estimated average annual impact of title and deed fraud on U.S. property owners - ~10,400 Homes Affected.

Sources:
FBI IC3 Reports (2022–2024) - ic3.gov
ALTA & PRIA Industry Reports - alta.org / pria.us
FBI Internet Crime Complaint Center (IC3) - Annual reports

Ready to transform your document workflows? Get started with Tabularium AI today.